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we are documentaal

We are a company that improves your productivity and profitability. Our focus is to let you work smarter at less cost.
With every document, every day.


Mission and vision

From our logistics background, we look at the office environment and recognize chaos. The European markets are knowledge markets, with a dominating service oriented industry. These services require businesses to add value through knowledge, in the form of content. This content is created and shared through e-mail, documents, presentations, spreadsheets, etc. This is relatively new and there is room for improvement. Our mission is simple: improve efficiency by 20%. As if you have an extra co-worker for 1 day a week.

Why documentaal

Documentaal is a name synonymous with Document Creation and Document Management. With an experienced team of highly skilled people working together, actively sharing knowledge with partners, and creating immediate value for our clients. With our experiences in the legal, financial, and accounting market, we help you when it matters!

Our software and integrated approach enables to easily create offers, legal documents, contracts, and any other documents. With one-click, you save them to your project or matter. We deliver innovative and robust solutions that fully integrate with your processes and your underlying customer and production systems e.g. Outlook, Microsoft CRM, SharePoint Online, ContactManager, OpenText, iManage, SAP, and Oracle.

We provide products and solutions specifically for the knowledge worker


The best product in the market for document creation - based on the latest technological capabilities of Microsoft with a flexible architecture for support for other platforms.


Solutions that closely match the already incurred (and large) investments in the Microsoft Office environments, thus we significantly increase efficiency in Microsoft Office.


Our solutions and products range from global correspondence systems, automated solutions for creating quotations, preparation of complex financial statements to the outsourcing of the HR documents and texts to us.


Broad and deep expertise around content and documents in companies that allow us to deliver complete solutions at a fraction of the cost of traditional solutions require.

We do this in a ‘giant practical way’. We are averse to complexity. This is our strength.

Reinoud Wouters – Responsible for Marketing & Sales, and Partner at Documentaal


Rob Duijndam

“Space for enterprising, I love that. So I can transform my ideas into tangible results for the organization. Together with a team, respecting each other. This collaboration delivers direct added value.”

Rob Duijndam has been active since 1995 in the field of automation. After a brief period as a project manager for KPN, Rob Duijndam worked for Info’Products as IT manager, policy officer and, finally as Manager Software responsible for the sale of software and software-related projects. From 2000 to 2006 Rob was the Unit Manager and Business Development Manager at Atos Origin in the field of Enterprise Content Management. From 2006 to 2008 he worked as Managing Consultant ECM with EDS to establish the Practice "ECM EMEA North". Since 2008 Rob Duijndam is a partner and CEO at Documentaal.

Reinoud Wouters

“Documentaal for me means ultimate freedom; Creating success and fine solutions together with a group of enthusiastic colleagues. Building products that help users perform better and easier at their jobs.”

Reinoud Wouters is active in the IT industry since 1994. First as a very young sales manager at Sotha Software in New York. Then he went off to the Caribbean and worked for companies like Infotrans Caribbean and founded ArchiveIT!. A company specializing in document management and collaboration software based on Lotus Notes. In 1999, he started as Sales Manager for the Documentaal Products in the USA. From 2001 until 2006 he became a Sales Executive for the Enterprise Content Management group at Atos Origin. In 2006 he returned as partner at Documentaal primarily responsible for Marketing & Sales and the its partner channel.

Our Partners

Our aim is to add value for clients. We accomplish this in many ways including through our partner network. Working with partners is one of the foundations of Documentaal and we are always looking to expand our network to add more value for our clients.

If you want to know more about white-labeling of for example our Document Creation Engine©, please contact Rob Duijndam for further details.


Send us your information and we will get back to you as soon as possible. In a Skype meeting we will give you a 10-minute personal demo and set up your account.